In the past two months, Kenya has faced severe adverse weather conditions, resulting in unexpected disasters such as floods and mudslides. These events have devastated many regions, destroying homes, schools, infrastructure, and roads. The impact was so profound in some areas that many individuals were unable to report to work, raising important questions about the roles of employers and employees during such crises.

Disasters can significantly affect organizational productivity and employee well-being. It is crucial for both employers and employees to recognize the potential for such events and be prepared to respond effectively. Employers must provide necessary support to their employees, while employees should understand their responsibilities to maintain a source of income during and after the disaster.

According to the International Association of Human Resources Information Management (IAHRIM), HR departments play a critical role in mitigating the uncertainty that follows a workplace crisis. As an HR professional, it is essential to understand the challenges employers and employees face during and after such events to craft effective support systems and ensure a swift recovery.

Immediate Challenges and Employer Responsibilities

The first step is to address immediate challenges, which may include:

• Displacement and Commuting Issues: Employees may face difficulties reaching their workplaces due to disrupted infrastructure.
• Work-Life Balance Strains: The stress of dealing with personal losses and professional responsibilities can take a toll on employees.
• Health and Safety Concerns: Ensuring the physical and emotional well-being of employees is paramount.
• Supply Chain Disruptions: Organizations dependent on timely deliveries from stakeholders may face operational challenges.

Employers have a duty of care to their employees and should consider the following measures:

• Alternative Work Arrangements: Offer remote work options or off-site reporting stations.
• Coordination with Local Authorities: Engage local authorities to assist with evacuations, repatriation, or rehabilitation of affected staff.
• Emotional Support Programs: Activate back-to-work emotional support programs or counseling services. Providing access to counselors or psychologists can help employees cope with the stress.
• Financial Assistance: Offer salary advances or other financial support to help employees resettle and manage their immediate needs.
• Insurance Coverage: Ensure the organization and its property are adequately insured to limit or eliminate the monetary impact of disasters.

Long-term Preparedness and Support Initiatives

Employers should also implement long-term strategies to support their employees and ensure business continuity:

• Staff Welfare Programs: Provide support programs such as funeral assistance to offer emotional and financial support to bereaved employees.
• Data Backup and Disaster Recovery Plans: Develop off-premise data backup and disaster recovery plans to protect critical information and ensure operational resilience.

By adopting these measures, employers can help mitigate the impact of disasters on their organizations and employees, fostering a supportive and resilient work environment.

Call to Action

Employers: Ensure your organization is prepared for natural disasters. Review and enhance your support systems today to protect your employees and maintain business continuity.

Employees: Be proactive in understanding your responsibilities and the support available to you during and after a disaster. Stay informed and prepared to navigate these challenges effectively.